Section 1. Elegibility. There shall be 2 types of membership open to all persons 18 years of
age and older whop are in good standing with The American Kennel Club.
(a) Single Membership
(b) Family Membership. Family membership is defined as husband, wife and children under
the age of 18. While membership is to be unrestricted as to residence the Club's primary
purpose is to be representative of the breeders and exhibitors in the immediate area. Both
husband and wife shall be entitles to one vote.
Section 2. Dues: Dues shall be payable in US funds on or before the 1st day of September
of each year. No member may vote whose dues are not paid for the current year. Dues may
be adjusted from time to time by the Board of Directors by a 2/3 majority of the board.
However, dues increases shall not exceed &5.00 per (2) year period per single of family
membership. In no case shall the maximum anual dues for a single of family membership
exceed $50.00 per year. The annual base dues shall be determined by the Board of
Directors up to the maximum limit no later than July 1 of each year. In the year when the
Board has not acted to change the dues by this date, the dues for the ensuing fiscal year
shall continue at the rate of the previous year. During the month of July the Club Treasurer
shall notify each member of his dues payable for the ensuing year.
Section 3. Election to Membership. Each applicant for membership shall apply on a form
as approved by the Board Of Directors and which shall provide that the applicant agrees to
abide by this constitution and the by-laws and the rules of the American Kennel Club. The
application shall state title name, address and occupation of the applicant and it shall carry
the endorsement pf (2) members. Accompanying the application, the prospective member
shall submit dues payment for the current year. All applications are to be filed with the club
secretary. The application must be read to the membership at a regularly scheduled
meeting at least twice within 6 months of the date of the application and the applicant must
be present at each reading. At the club meeting where the second reading occurs the
application will be voted by ballot and affirmative votes of 3/4 of the members present and
voting at the meeting shall be required to elect the applicant to membership. Should the
applicant fail to attend any regularly scheduled meeting of the club within 6 months from the
date of the application, the application shall become null and void and membership dues are
Applicants for membership who have been rejected by the Club may not re-apply until after 6
months has elapsed from date of rejection.
Section 4 Termination of Membership: Memberships may be terminated.
(a) By Resignation. Any member in good standing may resign from the club upon written
notice to the Secretary.
(b) By Lapsing: A Membership will be considered as lapsed and automatically terminated if
such member's dues remain unpaid 30 days after the 1st day of a fiscal year. In no case may
a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that
(c) By Expulsion. A membership may be terminated by expulsion as provided in Article VI of
Meetings and Voting
Shawnee County, Kansas of which Topeka, Kansas is the county seat at such day, hour and place
as designated by the Board Written notice of each meeting shall be mailed at least 5 days prior to
the date of the meeting. The quorum for such meeting shall be 20% of the members in good
Section 2. Special Club Meetings. Special Club meetings may be called by the President, or by
a majority vote of the members of the Board who are present and voting at any regular or special
meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by 5
members of the Club who are in good standing. Such special meetings shall be held within the
boundaries of Shawnee County,Kansas of which Topeka, Kansas is the county seat; at such
place, date, and hour as may be designated by the person or persons authorized herein to call
such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days
and not more than 15 days prior to the date of the meeting, and said notice shall state the
purpose of the meeting, and no other Club business may be transacted there at. The quorum for
such a meeting shall be 20% of the members in good standing.
SECTION 3. Board Meetings. The Board shall meet at least 6 times during the Club year within
the boundaries of Shawnee County, Kansas of which Topeka, Kansas is the county seat, at such
hour and place as may be designated by the Board. Written notice of such meeting shall be mailed
by the Secretary at least 5 days prior to the date of the meeting. The quorum for such meeting
shall be a majority of the Board. The President shall not cast a vote at any Board Meeting except
in the event of a tie vote of those Board Members present and voting.
SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the
President and shall be called by the Secretary upon receipt of a written request signed by at least
3 members of the Board. Such special meetings shall be held within the boundaries of Shawnee
County Kansas of which Topeka, Kansas is the county seat at such place, date and hour as may
be designated by the person authorized herein to call such a meeting. Written notice of such
meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the
date of the meeting. Any such notice šhall state the purpose of the meeting and no other business
shall be transacted there at. A quorum for such meeting shall be a majority of the Board. The
President shall not cast a vote at any Board Meeting except in the event of a tie vote of those
Board Members present and voting.
SECTION 5. Voting. Each member in good Standing whose dues are paid for the current year
shall be entitled to I vote at anÿ meeting of the Club at which he is present. No family members
under the age of 18 may vote at any election. Proxy voting will not be permitted at aný Club
meeting or election. Only those members whose dues are paid for the previous Club year may
vote at the annual election meeting.
Directors and Officers
President, Secretary Treasurer and 6 other Directors all of whom shall be members In good
standing Effective at the 1982 annual meeting, the. President, Vice-President Secretary and
meeting and each annual meeting there after 2 Directors shall be elected for 3 official Club
years term of office as provided for in Article IV The Board of Directors shall be entrusted with
policy-making authority and responsibility for general management of Club affairs unless
otherwise stipulated in this constitution and by-laws.
SECTION 2. Officers. The Clubs officers, consisting of the President. Vice-President,
Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club
and its meetings and the Board and its meetings.
(a) The president shall preside at all, meetings of the Club and of the Board, and shall have the
duties and powers normally appurtenant to the office of President in addition to those
particularly specified in these by-laws.
(b) The Vice-President shall have the duties and exercise the powers of the President in case of
the Presidents death, absence tr incapacity.
(e) The Secretary shall keep a record of all meetings of the Club and of the Board and of all
matters of which a record shall be order by the Club. He/she shall have charge of the
correspondence, notify members of meetings notify new members of their election to
membership, notify officers and directors of their election to office, keep a roll of the members of
the Club with their addresses and telephone numbers and carry out such other duties as are
prescribed in these by-laws.
(d) The Treasurer shall collect and receive all moneys due or belonging to the Club He/she shall
deposit the same in a bank designated by the Board His/her books shall at all times be open to
inspection of the Board and he/she shall report to them at every meeting the condition of the
Club’s finances and every item of receipt or payment not before reported; and at the annual
meeting he/she shall render an account of all moneys expended during the previous fiscal
year. All bills shall be submitted to the President or the Secretary for approval before payment
by the Treasurer. All moneys in excess of $75.00 shall be paid out by the Treasurer only, upon
previous approval of the Board of Directors. The Treasurer shalt be bonded in such amount as
the Board of Directors shall determine.
SECTION 3. Vacancies. Any vacancies occurring on the Board or among the offices during
the year shalt be fitted until the next annual election by a majority vote of all the then members of
The Board at its first regular meeting following the creation of such vacancy, or at a Special
Board Meeting called for that purpose; except that a vacancy in the office of President shall be
filled automatically by the Vice-President and the resulting vacancy in the office of Vice-
President shall be filled by the Board.
SECTION 4. Delegate. The Delegate’s term of office shall be three (3)years. If a vacancy
should occur, it shall be covered as provided for under Article Ill, Section 3, Vacancies.
The Club Year
Annual Meeting, Elections
SECTION 1. Club Year. The Club’s fiscal year shall begin on the 1st day of September and
end on the 31st day of August. The club’s official year shall begin immediately at the conclusion
of the election at the next annual meeting.
SECTION 2. Annual Meeting. The annual meeting shall be held in the month of November at
which time Officers, Directors and a Delegate to The American Kennel Club for the ensuing
year shall be elected by written ballot from among those nominated in accordance with Section
4 of this Article. Theý shall take office immediately upon the conclusion of the election and each
retiring officer shall turn over to his successor in office all properties and records relating to
that office within 30 days after the election.
SECTION 3. Elections. The nominated candidate receiving the greatest number of votes for
each office shall be declared elected.
SECTION 4. Nominations. No person may be a candidate in a Club election who has not been
nominated. During the month of July the Board shall select a Nominating Committee consisting
of 5 members and 2 alternates, not more than 1 of whom may be a member of the Board.The
Secretary shall immediately notify the committee members and alternates of their selection.
The Board shall name a Chair person for the committee and it shall be his/her duty to call a
committee meeting which shall be held on or before September 1st.
(a) The Committee shall nominate one candidate for each position as provided for in Article Ill,
Section 1, and a Delegate to The American Kennel Club, and after securing the consent of
each person so nominated shall immediately report their nominations to the Secretary in
(b) Upon receipt of the Nominating Committee’s report the Secretary shall, before September
15th, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the October meeting by any member in attendance
provided that the person so nominated does not decline when his name is proposed, and
provided further that If the proposed candidate is not in attendance at this meeting, his
proposer shall present to the Secretary a written statement from the proposed candidate
signifying his/her willingness to be a candidate. Except for the position of Delegate, no person
may be a candidate for more than I position, and the additional nominations which are provided
for herein may be made only from among those members who have not accepted a nomination
of the Nominating Committee.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided
in this Section.
Section 1. The Board shall each year appoint standing committees to advance the work of the
Club. Such committees shall always be subject to the final authority of the Board. Special
committees may also be appointed by the Board to aid it on particular subjects.
Section 2. Any committee chairperson’s appointment and/or the entire committee may be
terminated by a majority vote of the full membership of the Board upon written notice to the
appointee; and the Board may appoint successors to those persons who services have been
SECTION 1. American Kennel Club Suspension. Any members who are suspended from
the privilegeš of The American Kennel Club automatically shall be suspended from the
privileges of this Club for a like period
SECTION 2. Charges. Any member may prefer charges, against a member for alleged
misconduct prejudicial to the best interests of the Club. Written charges with specifications
must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be
forfeited if such chargeš are not sustained by the Board following a hearing. The Secretary
shall promptly send a copy of the charges to each member of the Board or present them at a
Board Meeting and the Board shall first consider whether the actions alleged in the charges,
if proven, might constitute conduct prejudicial to the best interest of the Club. If the Board
considers that the charges do not allege conduct which would be prejudicial to the best
interests of the Club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction
of the charges it shall fix a date of a hearing by the Board not less then 3 weeks nor more
than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the
accused member by registered mail together with a notice of the hearing and an assurance
that the defendant may personally appear in his/her own defence and bring witnesses if
SECTION 3. Board Hearing- The Board shall have complete authority to decide whether
council may attend the hearings, but both complainant and defendant shall be treated
uniformly in that regard. Should the charges be sustained, after hearing all the evidence and
testimony presented by complainant and defendant, the Board may be a majority vote of
those present, suspend the defendant from all privileges of the Club for not more than 6
months from the date of the hearing. And, if it deems that punishment insufficient it may also
recommend to the membership that the penalty be expulsion. In such case, the suspension
shall not restrict the defendants right to appear before his fellow-members at the ensuing
Club meeting which considers the Board’s recommendation. Immediately after the Board has
reached a decision its findings shall be put in written form and filed with The Secretary- The
Secretary, in turn, shall notify each of The parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a
meeting of the Club following a Board hearing and upon the Board’s recommendation as
provided in Section 3 of this Article. Such proceedings may occur at a regular or special
meeting of the club to be held within 60 days but not earlier then 30 days after the date of the
Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in
his own behalf, though no evidence shall be taken at this meeting. The President shall read
the charges and the Board’s findings and recommendations and shall invite the defendant if
present, to speak in his own behalf if he wishes. The meeting shall then vote by secret written
ballot on the proposed expulsion. A 2/3 vote of those present shall be necessary for
expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
SECTION 1. Amendments to the constitution and by-laws may be proposed by the Board of
Directors or by written petition addressed to the Secretary signed by 20 percent of the
membership in good standing. Amendments proposed by such petition shall be promptly
considered by the Board of Directors and must be submitted to the members with the
recommendations of the Board by the Secretary for a vote within 3 months of the date when
the petition was received by the Secretary.
SECTION 2. The constitution and by-laws may be amended by a 2/3 vote of the members
present and voting at any regular or special meeting called for that purpose, provided the
proposed amendments have been included in the notice of the meeting and mailed to each
member at least 2 weeks prior to the date of the meeting.
SECTION 3. No amendment to the constitution and by-laws that is adopted by the Club shall
become effective until it has been approved by The Board of Directors of The American Kennel
SECTION 1. Dissolution. The Club may be dissolved at any time by the written consent of
not less than 2/3 of the members. In the event of the dissolution of the Club other than for
purposes of reorganization,whether voluntary or involuntary or by operation of law, none of
the property of the Club nor any proceeds thereof, nor any assets of the Club shall be
distributed to any members of the club. After payments of the debts of the Club its property
and assets shall be given to a charitable organization for the benefit of dogs selected by the
Board of Directors.
Order Of Business
SECTION 1. At meetings of the Club, the order of business, so far as the character and
nature of the meeting may permit, shall be as follows:
Minutes of Last Meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of Committees
Election Of Officers and Board
(at annual meeting)
Election of New Members
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by
majority vote of those present, Shall be as follows:
Reading of Minutes of Last Meeting
Report of Secretary
Report of Treasurer
Reports of Committees
Section 3. This club in all matters of parliamentary procedures shall be governed by
Roberts Rules Of Order.